Communication is the key to any successful organization!
Create a comprehensive student handbook for your marching band program and require a Contract signed by both the student and parent validating they have read the handbook and understand the rules and policies for membership. Present this material at a new band parent informational meeting before scheduling and auditions each school year to alleviate problems regarding your program once a student has been accepted for the band. Below is a format for and summary of the items I included in my marching band handbook and the Student Contract I used. Once your handbook is complete share it with your Administration and School Board for approval before distributing it to your students.
Andrew M. Yaracs – A Band Director’s Guide for Planning Student Travel
Band History & Performance Resume
Grading – Based on 100% per 9 weeks grading period (45 days), School District Grading Scale, Attendance, Scheduled Performances, Scheduled Rehearsals, Unexcused absence, Participation Grade, Schedule Changes, Skills & Music Memorization Grade
Tardy for a rehearsal or performance
Behavior Policy - Behavior/Attitude
Student Contract / Medical Form / General Fund
Medical concerns & physical requirements for participating in marching band
•\tYou are not permitted to wear jewelry from the neck up or on any other body part where it would be visible when you are in uniform.
•\tMusicians that use make-up should keep it understated or not use it when in uniform. Auxiliary Units have specific make-up guidelines for performance.
•\tNail polish should be removed if you do not wear gloves or if it will be visible at any time when in uniform.
•\tPlease do not expect the directors or chaperones to look after valuables such as cell phones, IPods or portable DVD players. If you bring them you are responsible to them.
•\tStudents are not permitted to bring food or drink in their band or auxiliary bags
•\tWe do not permit students to visit the refreshment stands at football games
•\tBrass & woodwind players will need a flip folder for use with their stands music
•\tAll pregame and halftime show music must be memorized
Mandatory Camps = Mini Camp – June, Percussion Camp, Auxiliary Camp, Band Camp – August
SUGGESTED BAND CAMP ATTIRE
•\tDress appropriate for the weather of the day!
•\tBring rain gear when the weather dictates!
•\tDO NOT WEAR SANDALS, FLIP FLOPS OPEN TOED OR FLAT SHOES; it is impossible to march properly in these. Students should wear socks and tennis shoes to avoid foot injuries.
•\tAvoid perfume, hair spray, hand lotions, creams, etc. they will attract bees and wasps.
•\tBring sunglasses and a hat
•\tBRING A WATER COOLER OR WATER BOTTLE! (You may want to bring snacks)
•\tAny student not appropriately attired (especially footwear) will be asked to sit out. This will influence your participation grade.
Annual Projects – list all yearly events, fundraisers etc.
Special Trips - One of the bonuses of being in the band revolves around our travel opportunities. While many organizations dream about taking trips together we are in a position to make these dreams come true. It serves as positive testimony to the work ethic of our band members, and is one of the privileges we enjoy as a group.
There are additional expectations attached to group travel. When we accept an invitation to perform away from home, we also assume the responsibilities of being ambassadors and representatives of our band, school and community. Individual considerations now become secondary to the entire organization’s welfare. The term good behavior takes on an all-new meaning as we assume the role of musical emissaries. Your best effort is now “the norm,” and you will be asked to rise above it many times during our trip, displaying the ultimate in appropriate manners and personal deportment.
We will be judged not by our intentions, but by our behavior. There are no second chances at a first impression; therefore, we must pledge ourselves to emulating excellence both in our musical and our social performances. The worth of our band will be based on the attitude generated by our band members. The reputation of the band is in your hands. Treat it with the dignity it has earned... and deserves.
We are enjoying the fruits of labor seeded by your older peers. Our future bands are counting on you to pass on that same heritage so they will have a similar kind of learning opportunity during their high school careers.
Should there be any need for disciplinary action, we will ask those in question to return home and the problem will be addressed immediately following the trip.
Band Parent Booster Organization
Band Uniform Care & Handling – all uniforms must be dry cleaned professionally
Itemized Uniform replacement costs - Students will be billed for any loss or damage to the uniform
Students that use school owned instruments or equipment are responsible for any loss or damage
Band Staff - list each position and their contact information
Senior students play a major role in the success of our program. Leadership positions include Drum Majors, Auxiliary Captains, Flag Captains, and various student leaders for marching, music, clerical, inventory, music library, and band manager positions. Drum Major and Captain Positions are selected by audition and student leaders are selected through an application screening process.
Annual Awards – presented at the band banquet
Keep up with all the latest band information on the band website!
Student Contract Form
Student’s Name, Grade, Instrument/Position \t\t\t\t\t\t\t\t
•\tI WILL NOT POSSESS OR USE ANY TOBACCO PRODUCTS, ALCOHOL, SUSPECTED CONTROLLED SUBSTANCE, OR WEAPONS DURING ANY MARCHING BAND FUNCTION.
•\tI UNDERSTAND THAT IF I VIOLATE THIS RULE I WILL IMMEDIATELY BE EXCLUDED FROM PARTICIPATING IN ANY FURTHER MARCHING BAND ACTIVITIES. THE APPROPRIATE SCHOOL OFFICIALS (Principal, Superintendent); WILL BE IMMEDIATELY NOTIFIED AND CURRENT SCHOOL DISTRICT POLICIES GOVERNING THESE OFFENSES WILL BE ENFORCED.
•\tI WILL TREAT MY FELLOW BAND MEMBERS, CHAPERONES, MEDICAL STAFF, AND DIRECTORS WITH RESPECT. I UNDERSTAND THE SCHOOL DISTRICT POLICIES REGARDING HAZING, PROFANITY, DISRESPECT AND SEXUAL HARASSMENT.
•\tI UNDERSTAND THAT IF I VIOLATE ANY OF THE BAND POLICIES I MAY BE SUSPENDED FROM PARTICIPATING IN ACTIVITIES AND PERFORMING WITH THE BAND AND APPROPRIATE DISCIPLINARY ACTION IN ACCORDANCE WITH SCHOOL DISTRICT POLICIES WILL BE TAKEN.
I have carefully read all of the information above and in the marching band student handbook and understand my commitment, responsibilities, and the policies that pertain to my membership in the marching band. I expect to abide by all of the policies stated above and in the handbook. I expect to put forth my best effort in all that I do to continue the success and fine tradition of the band and to be present for all band activities.
Student’s Signature, Parent/Guardian Signature, & Date \t
STUDENTS THAT FAIL TO TURN IN A COMPLETED CONTRACT WILL BE DROPPED FROM THE BAND ROSTER